Virtual Assistants & Remote Teams
Appointment Setting
We book appointments with prospects and customers, follow up persistently and keep your calendar full and well prepared.
The problem
Leads come in, but nobody calls back in time, and scheduling drags on over endless emails. Enquiries get lost and meetings fall through without notice.
What is included
- Reaching out to new enquiries by phone, email or messenger
- Booking appointments straight into your calendar or booking tool
- Confirmations and reminders
- Following up on unreachable contacts and no-shows
- Logging activity in your CRM with a short qualification note
- Call script agreed with you
What you get
- Call script and reply templates
- Up-to-date contacts and appointment history in your CRM
- Weekly overview of booked appointments
- Reminder flows for your customers
Process
How it works
- 01
Understand the flow
We clarify where enquiries come from and which appointments are booked.
- 02
Write the script
We build the call script, qualifying questions and templates.
- 03
Go live
The specialist takes over outreach and scheduling.
- 04
Review
We regularly go over reach rates, bookings and improvements.
FAQ
Questions about this service
Do you do cold calling?
Our focus is booking contacts who have already shown interest. Cold outreach is agreed case by case and only within legal limits.
Which booking tools do you use?
Whatever you already have, such as Calendly, Cal.com, GoHighLevel or HubSpot. If you don't have one yet, we'll set it up.
Can this be combined with an AI phone receptionist?
Yes. The AI answers calls around the clock, while the specialist handles callbacks and anything that needs a personal touch.
Virtual Assistants
More services in this area
Intro call
Appointment Setting – let’s get started.
In a free intro call we clarify what you need, what it costs and when it will be done. No sales pressure.