AI Agents & Automation
AI Customer Service Agent
An AI agent answers routine questions by email, chat and WhatsApp, creates tickets and drafts replies for your team.
The problem
A large share of customer enquiries covers the same ground: delivery status, opening hours, returns, invoices. Your support team answers them by hand every day while complex cases wait. At peak times the backlog grows faster than you can hire.
What is included
- Analysis of your most frequent requests and existing replies
- Knowledge base built from help articles, policies and product data
- Automatic replies for clearly defined standard cases
- Draft replies for approval on sensitive topics
- Ticket creation, tagging and routing in your help desk
- Connection to shop or order data for status lookups
- Optional: ongoing monitoring and knowledge base maintenance
What you get
- AI agent running in your support channels
- Rule set: reply directly, draft a reply or escalate
- Help desk and data integration
- Knowledge base with maintenance guide
- Data-flow overview
Process
How it works
- 01
Review your requests
We analyse a sample of your enquiries and decide which cases get automated and which do not.
- 02
Set up the agent
We build the knowledge base, rules, channels and the connection to your help desk and order data.
- 03
Supervised start
At first the agent only writes drafts that your team reviews, so you see how it works before it replies on its own.
- 04
Gradual rollout
Cases that run reliably are released for automatic replies. Everything else stays with your team.
Examples
Related projects and demos
FAQ
Questions about this service
When does the agent reply on its own, and when not?
You decide. Typically it answers standard questions directly, while for complaints, refunds or legal topics it only writes a draft that a team member approves.
What happens when the agent does not know something?
It does not guess. If it finds nothing relevant in the knowledge base, it passes the ticket to your team with a summary. We use those gaps to extend the knowledge base.
How do you handle customer data?
We connect only the data needed to answer, use providers with data processing agreements and document every data flow. If you prefer, workflows run on an EU server with n8n.
AI & Automation
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Intro call
AI Customer Service Agent – let’s get started.
In a free intro call we clarify what you need, what it costs and when it will be done. No sales pressure.